When you post to a VAT account – for example 2700 Output VAT or 2740 VAT settlement account – in an advanced voucher, the VAT code on the line locks to "0 – No VAT treatment". In other words, you can't apply a VAT code directly to the VAT account itself.
That means a direct posting to the VAT account stays without VAT treatment and is not included in the VAT return. For the amount to be treated as VAT and included in the return, you post it via a helper account with the correct VAT code.
Why can't I apply a VAT code to a VAT account?
The VAT accounts are controlled automatically by the VAT codes. When the account on a voucher line is a VAT account, Catacloud sets the VAT code to "0 – No VAT treatment" and the field is locked. This is to avoid the VAT being calculated twice.
How to post it via a helper account
Choose a helper account (offset account) – an ordinary result or balance account you use as a clearing account. Which account is correct depends on what the entry concerns; check with your accountant if you're unsure.
Go to New voucher and choose Advanced voucher.
Post the amount to the helper account (debit or credit as needed) and choose the correct VAT code on the line. Catacloud calculates the VAT and posts the VAT amount automatically to the correct VAT account – and the entry is included in the VAT return.
Add an offsetting entry so the helper account nets to zero if it's only meant to be a clearing account. The control sum should be 0.00 (debit = credit).
Click Save and post.
Example:
When should you contact us?
Which helper account to use, and whether the entry is correct from an accounting perspective, is an accounting question – take it up with your accountant or auditor.
Are you having technical problems with the posting itself in Catacloud? Get in touch in the chat and provide the client and voucher number.